Address:

901 Main Street

Concourse 121

Dallas, Texas 75202

Phone: 214-939-9700

Fax: 214-939-9736

Email: info@lsilegal.com

Electronic Mail

1. Identify personnel responsible for administering the electronic mail system(s).

2. Describe all type(s) of e-mail programs currently in use.
      a. Provide name(s) and version number(s).
      b. Installation date(s)?
      c. Number of users?
      d. Identify location of users' mail files. For       example, are mail messages stored in a       central location (a server), are they on the       user's desktop (locally), or both?
- Do users select the location for their email messages, or does the system administrator make this decision?
- Is there more than one post office on the system? If yes, identify post office locations
- Are post offices located on more than one server or drive?
      e. Is e-mail transferred via POP, IMAP, SMTP?

3. Can users access their e-mail remotely (i.e., from outside the office)?

4. Does a transaction record exist which records dial-up or remote access?

 

5. Are e-mail passwords routinely changed?

6. Are "janitorial" programs used to purge e-mail? (These programs can be set by system administrators to empty waste baskets on a set schedule.)

7. Were other e-mail systems used in the past? If so, answer questions 6.1 and 6.5.

8. Have any mailboxes been restored from backup tape within the past __ months? If so:
      a. What mailbox was restored?
      b. Was the restoration operation successful?
      c. Describe the resources required to perform the restoration (labor hours, equipment, drive space, etc.).

9. Are special e-mail retention settings active? (e.g., the Deleted Items Retention setting in Microsoft Exchange.)