1. Describe the type of databases used (CRM,
accounting, etc.).
2. Identify the type(s) (names) of database software
used. (Oracle, D:BASE, MSAccess, proprietary, etc.).
3. Describe the fields of information used in the
database(s). (Data fields are categories of information such as names, social
security numbers, file numbers, dates, etc.)
4. Identify the person(s) responsible for:
a. Database design.
b. Database maintenance
(editing, adding, "packing", etc.).
c. Report design.
d. Database backup.
e. User
requests/suggestions.
5. Identify the individual(s) who enter information
into the database:
a. What is the source of information?
b. Are entries verified? If so, by whom?
6. Describe how the database is accessed.
a. Identify users.
b. Identify access security
levels for users.
c. Are queries (reports to the
database) stored? If so, where?
d. Describe the output/responses
to queries. (Printed reports? Online response?)
e. Are the responses stored? If
so, where?
7. Describe any standard reports prepared on a routine
basis.
a. Identify recipients
b. Are these reports stored? If
so, where?
c. If I wanted to review the
database as it was in ____ year, what would I need to review that data?
