Copying a Microsoft Outlook Mailbox from a P.C.

An attorney asks…

“My client has been using Microsoft Outlook for email on her PC. How can she copy her email box to provide it to me for privilege review prior to producing the documents to the other side. She doesn’t want to ship the whole computer to me, and she doesn’t have the time to print the thousands of emails and attachments. What can we do?”

Answer:

Export items to a file or to a personal folder file

1. Open Microsoft Outlook

2. On the File menu, click Import and Export.

3. Click Export to a file.

4. Choose Personal Folder File (.pst)

5. Choose the folder to export. NOTE: If you choose Personal Folders, it will create a back up of all the subfolders in Outlook.

6. Choose the destination and name for the exported file.

7. Decide whether to export duplicate items or not.

8. Click finish.

9. Browse out to the destination you selected for the exported file.

10.Copy the file with the extension (*.pst) to external media. (For example CDROM, JAZ, ZIP, etc.)

11.This is the export of your mailbox.